Implementasi workflow via SMS di SharePoint

Setup instructions for SMS in Sharepoint (MOSS)

This configuration guide explains in details how you can setup Ozeki NG SMS Gateway with MS SharePoint for sending SMS messages. You may also check the video tutorial for a more seamless integration.
Download:ozeki_sms_site.stp (647 Kb).
Video:Send SMS from SharePoint (part 1/5, configure your modem)
Video:Send SMS from SharePoint (part 2/5, importing Ozeki SMS Site)
Video:Send SMS from SharePoint (part 3/5, test 1)
Video:Send SMS from SharePoint (part 4/5, test 2)
Video:Send SMS from SharePoint (part 5/5, test 3)
SharePoint software is often used to keep workflow and documentation management in hand since these are the key factors in a well-organized work process.

After you added SMS functionality to your system, you will be able to organize several cases by sending an SMS text message increasing the flexibility of your company. You can send messages to recipients chosen from your address book thus a large number of messages can be sent at the same time. Sending important SMS messages can prevent several problems. For instance you can inform your staff about changes so they immediately get the necessary information to work with. Everyone will know his/her responsibility and exact tasks so there will be no delays in deadlines. Moreover customers can be involved in several cases of your company keeping them well-informed as they are notified about the important steps of, for example, production or delivering, etc.

To sum it up, with this solution you can be competitive and flexible at the same time. You will improve the communication flow and provide a composed workplace for employees and an attractive company for customers and business partners.

Prerequisites for this solution

In this section you can find the prerequisites for this solution. Firstly, sending SMS messaging requires to setup a connection to the mobile network. Ozeki NG SMS Gateway allows you to use both possible connection types: you can choose from IP SMS connection (direct connection to the SMS Center of the service provider via the Internet) or from GSM modem connection (attach a GSM modem or GSM phone to the PC). You can compare the two types at the following webpage: Internet based SMS connections vs. GSM modem based (wireless) SMS connections. Depending on what you select, you need the following prerequisites.

Prerequisites for Internet based connection to the Mobile network
If you wish to connect your system to an SMS service provider over the Internet you need the following components:
Figure 1/a - Prerequisites for Ozeki NG SMS Gateway IP SMS connection
For this connection type you need to find an SMS service provider who can reach the mobile phones in your area. The selected SMS service provider should be able to provide SMS service through the Internet. To find such a provider, you can check our website where we list some of them: SMPP SMS Service providers. Once you have found such a provider, you need to sign up for their service to get the connection parameters. You can use these parameters to configure your Ozeki NG SMS Gateway software.

Prerequisites for wireless (GSM modem) connection to the Mobile network
If you wish to connect your system to the mobile network wirelessly, you need a GSM modem or GSM phone, that you can attach to your computer with a data cable. In this case your Ozeki NG SMS Gateway software will operate this phone and will send and receive SMS messages wirelessly. To setup this connection method, you need the following components:
Figure 1/b - Prerequisites for Ozeki NG SMS Gateway GSM modem connection
Your checklist (for GSM modem connection):

SIM Card - You can get this from your local mobile network operator.*
Modem Use a Wavecom, Siemens or Multitech modem.
Data cable - Comes with the modem
Computer - Recommended: PC 3 GHz, dual processor, 2GB RAM, 500MB HDD, Windows OS
Ozeki NG SMS Gateway - Download it from

System architecture

In order to send SMS with this solution, first you need to compose text message in the given box in SharePoint. Then in the contact information boxes you need to provide the necessary information; the list of the addressees. After this, SharePoint transmits the message to Ozeki NG SMS Gateway with a HTTP request. Ozeki NG SMS Gateway reads the message and forwards it through a GSM device to the given recipient or recipients. You can check this process in Figure 2.
Figure 2 - Ozeki NG SMS Gateway solution for how to send SMS from SharePoint

Configuration guide for SharePoint SMS

In SharePoint you can create own webpage or website and you also can customize them with the help of the built-in webparts or with the creation of further webparts. This guide gives you step by step details on how to configure SMS text messaging in Microsoft SharePoint. During the configuration a new webpage is integrated into SharePoint and a GSM modem is used to send the messages.
To configure this solution, please follow the steps below:

Step 1. Importation of the Ozeki SMS site

First you need to download the following file: ozeki_sms_site.stp. Save it for example in "ozeki_temp" library. You also need to know how the SharePoint software refers to your computer. To know this run SharePoint and the reference to your computer will be on the opening page (Figure 3). In our example: http://ozeki-test-comp.
Figure 3 - The name of the computer
To start the configuration you need to run the command line then open the following library: C:\Program Files\Common Files\Microsoft Shared\web server extensions\12\BIN.
To do so type in the following command:
cd C:\Program Files\Common Files\Microsoft Shared\web server extensions\12\BIN

Then from the saved stp file you need to import the page into SharePoint.
To do so type in the followings:
stsadm.exe -o import -url http://ozeki-test-comp/ozekisms -filename c:\ ozeki_temp\ozeki_sms_site.stp

Here the http://ozeki-test-comp/ozekisms is the name of the website to be generated (the http://ozeki-test-comp can be replaced by the name of the computer) and the :\ozeki_temp\ozeki_sms_site.stp signs the place of the saved file, (c:\ozeki_temp can be replaced by the access path of the file.) (Figure 4).
Figure 4 - Import website
If the importation is complete you will receive a message about it (Figure 5).
Figure 5 - Importation is successful
If the importation was successful then the link of the imported website appears on the opening page of SharePoint (Figure 6).
Figure 6 - Imported site
Click on the link to see the website itself (Figure 7).
Figure 7 - Ozeki SMS site

Step 2. Sending SMS from SharePoint

To send SMS messages first you need to select the location where Ozeki NG SMS Gateway has been installed. You can choose from three possibilities: 
  • Ozeki NG SMS Gateway is on the same computer as SharePoint 
  • It is on your local computer from which you are watching the website. 
  • It is installed on a third computer. In this case the following text appears: "Please enter the IP address of the machine Ozeki NG SMS Gateway is installed on". In the box next to it you need to provide the IP address of the third computer (Figure 8).
Figure 8 - Location of Ozeki NG SMS Gateway
Next you need to provide your username and password used in Ozeki NG SMS Gateway (Figure 9).
Figure 9 - Authentication
On the right hand side you can see the "SMS Contacts" containing the contact information generated in SMS contact list. Double click on them and you can add them to the list of addresses or click on "All" if you want to add all of them to this list (Figure 10).
Figure 10 - Select recipients
Under recipients there is a "Message text" box in which you can type your text message. Click on "Send" and the website sends it to Ozeki NG SMS Gateway on the chosen computer which will forward it to the given recipients (Figure 11).
Figure 11. - Compose a message
A window notifies you about the status of the message with the following message: "Your message has been successfully sent" (Figure 12).
Figure 12 - Successfully sent message
You can see this sent message in the Ozeki NG SMS Gateway, too (Figure 13).
Figure 13 - Sent message in Ozeki NG SMS Gateway

No comments

Powered by Blogger.